🔐 Do you know what’s in your archive boxes — and how quickly you could find it?The ICO’s records management guidance highlights the importance of:✅ Clearly naming and indexing records✅ Tracking where files are stored✅ Reviewing retention schedules✅ Protecting records during transfers✅ Securely disposing of information when it is no longer neededAn archive needs ongoing care. Keeping paperwork “just in case” can mean holding personal information for longer than necessary.Docs2Digital can help you organise your paper archive through scanning, indexing and searchable PDFs — making retained records easier to locate and manage.When paper records are approved for destruction, we also offer secure shredding with a certificate of destruction.📩 Ready to take control of your paperwork? Message Docs2Digital for a free quote.Source: ICO —Records management and security guidance.#docs2digital #recordsmanagement #documentscanning #dataprotection #secureshredding
🏥 More space for patient care. Easier access to patient records.NHS England’s paper GP records scanning specification, updated in September 2026, highlights the importance of quality when digitising Lloyd George records.It sets out requirements including:✅ Text-searchable PDFs✅ A minimum scanning resolution of 300 dpi✅ Double-sided scanning✅ Indexing using NHS numbers and other key detailsFor GP practices, moving from paper archives to well-organised digital records can free up valuable space and make information easier to find.At Docs2Digital, we provide document scanning, indexing and OCR to turn paper files into searchable digital documents.📩 Planning a patient records scanning project? Message Docs2Digital to discuss your requirements and request a free quote.Source: NHS England — National Specification for the digitisation of paper GP patient medical records.#Docs2Digital #gppractices #documentscanning #digitalrecords
🦷 Dental records taking up valuable storage space?Boxes of archived patient files can fill cupboards, spare rooms and paid storage units for years. But how long should you keep them?For dental practices in England, current retention guidance recommends:📁 Adult clinical records: at least 11 years after the last treatment or entry.👧 Children’s records: retain until their 25th birthday, or 26th birthday if they were 17 when treatment ended, and for at least 11 years after the last entry, whichever is longer.Reaching the minimum period means it’s time to review the records. Complaints, legal claims or other ongoing requirements may mean keeping them longer.Keep the records. Reclaim the space.Docs2Digital can scan your paper dental archives into organised digital files, indexed by patient name or reference for easier retrieval.✅ Reduce bulky paper storage✅ Find archived records faster✅ Keep information accessible throughout its retention period✅ Arrange secure shredding, with a certificate of destruction, once checked scans are approved and disposal of the originals is authorisedScanning doesn’t shorten the retention period — digital records still need to be kept securely for the required time.📩 Contact Docs2Digital for a free quote and give your dental practice more room to smile!#dentalpractices #dentalrecords #documentscanning #dentalpracticemanagement