Docs2Digital understand the need Financial Services Regulated firms have to store and locate documents. In the past, practice was to store these documents within filing cabinets and then when space became an issue, to store off-site. The problem with this way of storage, is that documents are not easily accessible, can be easily misplaced, are vulnerable to being lost, a fire or water damage. If stored in a container, basement or area with little air and high humidity, in winter months you are asking for trouble! Paper will degrade in these conditions over time and sometimes very quickly, leaving the original useless.

Fire or water damage is even worse, as a company’s complete archive of historical paperwork can be lost with no way of ever getting it back. Even pests have to be considered, mites or rodents can use the paper as a home and source of food by gradually chewing their way through it. 

The good news is that we at Docs2Digital can undertake a project in advising and then the carrying out the conversion of these documents to a digital format. Not only is this data easily assessable via your computer, Laptop or tablet once scanned, but huge amounts of data can be stored in a small size, on media such as CD’s, DVD’s, Hard Drive’s or even a cloud solutions. Docs2Digital can advise on any of these areas and will suggest the best course of action forward.

Docs2Digital find the type of documents Financial Services Regulated firms retain, all tend to be very similar, what changes is how each Financial Services Regulated firm stores, labels and recalls its documents. We concentrate on this whenever putting forward a solution, try to minimise any change from a process you already have in place, unless we feel  a drastic change is needed or substantial benefit gained in the process.   

Financial Services Regulated firms benefit from using our services by experiencing a reduction in ongoing costs through speed of access to their documents and time saved in employees searching and finding documents.  The removal of  the physical storage space required for these now digitised documents opens the opportunity  to now employ further staff for example. 

High levels of security can be attached to these documents after scanning, via access rights setup on your documents within your server infastructure or if you opt for our recommended document management software. Virtual Cabinet has been designed to simplify the storage, access and security of your documents with many beneficial features available to use.